Job Title: Compliance Data Specialist, Distribution

Department: Compliance

Reports to: Compliance Manager

Effective Date: 10/10/2024

Company Overview: DreamFields is one of the top 5 cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. The company is very passionate about producing world-class marketing, high-quality innovative products, delivering unprecedented customer experiences, having cutting-edge operations, and curating an amazing company culture & thriving work environment. With over 1500+ employees, we are proud to be one of the most loved employers in the industry. The company continues to experience exponential month-over-month growth as one of the fastest-growing companies in the cannabis industry, and we have begun our aggressive national expansion to all the legalized cannabis states in the USA.

Job Summary: The Distribution Compliance Data Specialist ensures that all cannabis inventory and data tracking systems align with state and federal regulatory requirements. This role focuses on maintaining accurate sales, inventory records, and tracking systematic transfers of finished products while ensuring all compliance-related data is meticulously tracked and reported. The specialist will also manage any rejected, returned, or canceled sales orders, handle ERP system data for product reconciliation, and maintain communication with regulatory bodies and internal departments.

Duties/Responsibilities:

• Regulatory Compliance:
  • Ensure that all cannabis inventory processes comply with state and federal regulations, particularly regarding inventory management and reporting.
  • Stay updated on cannabis regulations and adjust inventory and data practices to maintain compliance with legal standards.
  • Conduct periodic audits of data and inventory/sales records to ensure accuracy and full regulatory compliance.
• Tracking and Reporting:
  • Track all product movement from case packaging, finished inventory storage, and distribution, ensuring compliance with track-and-trace systems (e.g., METRC/BIO-TRACK).
  • Maintain detailed records of inventory movements, transfer/sales invoice accuracy, and distribution to meet regulatory standards.
  • Prepare and submit required compliance reports, including sales and inventory data, to regulatory authorities in a timely and accurate manner.
• Production Records:
  • Maintain accurate and up-to-date digital records, including case packaging batch records, transfer logs, packaging information, and inventory movement.
  • Work closely with Distribution/Supply Chain teams and distribution compliance specialists to ensure systematic products are properly documented and compliant with all state regulations.
• Systematic Product Tracking:
  • Oversee the product delivery and sales process, ensuring each step-from case packaging to dispensary delivery-follows compliance guidelines.
  • Ensure that completed deliveries, sales invoices, and finished inventory batches are accurately recorded and accessible within ERP and compliance systems.
• Communication and Liaison:
  • Serve as the primary contact for communication with regulatory bodies regarding inventory data, sales data, and product compliance.
  • Collaborate with internal departments such as production, quality assurance, and distribution to ensure all compliance requirements are met.
  • Communicate changes in inventory and lab testing regulations to relevant teams and update processes accordingly.
• ERP System Management:
  • Maintain ERP software for tracking all inventory and compliance data.
  • Train staff on ERP system usage, ensuring accurate data entry and retrieval for compliance reporting.
  • Collaborate with IT and other departments to ensure ERP systems align with operational needs and compliance reporting requirements.

Qualifications:

• Education:
  • HS Diploma, GED, or bachelor's degree in compliance, statistics, or a related field.
• Experience:
  • Minimum of 2 years of experience in a compliance, inventory management, or data-focused role, ideally within cannabis or another regulated industry (e.g., pharma, banking).
  • Experience with cannabis track-and-trace systems (e.g., METRC, Bio-Track) and ERP software for inventory and data management.
  • Familiarity with state cannabis regulations, particularly with an understanding of lab testing requirements and seed-to-sale tracking.
• Skills:
  • Strong attention to detail and ability to maintain accurate records across all phases of inventory and distribution.
  • Excellent analytical and data management skills, with proficiency in ERP systems and Microsoft Office Suite (Excel, Word, PowerPoint).
  • Strong communication and interpersonal skills for collaboration with internal teams and regulatory bodies.
  • Problem-solving abilities to resolve data, inventory, and compliance-related issues effectively.
  • Strong organizational skills, with the ability to prioritize tasks and handle multiple projects simultaneously.

Work Schedule: Monday - Friday, 7:30am - 4:00pm

EEOC: DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.