Job Title: Material Coordinator II

Department: Inventory

Reports to: Supply Chain Manager

Effective Date: 5/5/2024

Important Notice Regarding Work Location:
The initial work location for this position will be at our facility in Peekskill, NY. Please note that our operations are scheduled to relocate to Middletown, NY in early 2026. Candidates must be willing and able to work in Peekskill for approximately 6-8 months following their start date, and transition to the Middletown location once the move is complete.

Company Overview:

DreamFields is one of the top 5 cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. The company is very passionate about producing world-class marketing, high quality, innovative products, delivering unprecedented customer experiences, having cutting-edge operations, and curating an amazing company culture & thriving work environment. With over 1500+ employees we are proud to be one of the most loved employers in the industry. The company continues to experience exponential month-over-month growth as one of the fastest-growing companies in the cannabis industry and we have begun our aggressive national expansion to all the legalized cannabis states in the USA.

Position Summary:

The Material Coordinator II plays a more advanced and strategic role compared to the Material Coordinator I, taking on additional responsibilities related to the coordination and optimization of material flow within the production environment. This role ensures the timely and efficient movement, tracking, and documentation of materials while working closely with multiple departments. The Material Coordinator II provides oversight on more complex tasks such as process improvements, advanced inventory analysis, and leading small projects. In addition, this role actively collaborates on inventory strategy, material forecasting, and waste reduction initiatives to ensure that production processes run seamlessly.

Duties/Responsibilities:

• Advanced Material Management & Distribution:

• Coordinate the timely delivery and allocation of materials to production pods, ensuring stock levels are maintained for optimal production flow.
• Lead cross-departmental efforts to streamline material transfer and storage, identifying and resolving bottlenecks in material handling.
• Validate and reconcile complex inbound material transfers, ensuring compliance with production requirements and specifications.

• Inventory Control, Audits, & Accuracy:

• Oversee regular cycle counts and manage more advanced inventory reconciliation tasks.
• Conduct deeper analysis on inventory discrepancies, collaborating with production, procurement, and warehouse teams to troubleshoot issues and resolve inconsistencies.
• Implement and monitor advanced inventory control measures, ensuring compliance with both internal SOPs and state regulations regarding raw material management.

• Production Support & Waste Minimization:

• Collaborate with production leaders on material forecasting, ensuring that necessary stock is available for current and future production needs.
• Track and evaluate production waste metrics, providing recommendations for process improvements and waste reduction strategies.
• Communicate regularly with management regarding material usage trends, waste patterns, and potential improvements for future production cycles.

• Data Reporting, Analysis & Improvement:

• Maintain detailed data on Key Performance Indicators (KPIs) for material usage, waste, and efficiency, producing advanced reports for senior management.
• Analyze data to recommend improvements to inventory and material handling processes, including suggestions for automation or process optimization.

• Leadership & Process Development:

• Mentor and train junior Material Coordinators on material handling best practices, proper documentation, and software utilization.
• Assist in developing new Standard Operating Procedures (SOPs) for material tracking, handling, and reporting to optimize operational efficiency and accuracy.

Required Skills/Abilities:

• Advanced Attention to Detail: Expertise in maintaining accuracy and consistency in material handling and documentation.
• Leadership Skills: Demonstrated ability to lead cross-functional teams and train junior staff.
• Technical Proficiency: Strong knowledge of ERP, WMS, and other advanced inventory tracking software; proficient in Microsoft Excel for data analysis and reporting.
• Problem-Solving: Advanced ability to identify complex discrepancies in inventory and material usage and implement effective solutions.
• Communication: Strong verbal and written communication skills, capable of collaborating across departments and providing clear, data-driven reports to management.
• Compliance & Process Improvement Knowledge: Deep understanding of state regulations related to material management and internal processes for process optimization.

Education and Experience:

• High School Diploma or GED required; Bachelor's degree in a related field preferred.
• 3+ years of experience in inventory control or material coordination, with a focus on process improvements and advanced reporting responsibilities.
• Experience with ERP, WMS, or other inventory management systems is required.
• Valid Driver's License required.
• Experience leading small projects or training teams is highly desirable.

Physical Requirements:

• Ability to stand, crouch, and lift up to 60 lbs. unassisted throughout a standard workday.
• Capability to work in a fast-paced production environment and perform physically demanding tasks.

EEOC: DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.