Job Title: Onboarding Specialist

Department: Human Resources

Reports to: Human Resources Manager

Effective Date: 10/17/2024

Important Notice Regarding Work Location:
The initial work location for this position will be at our facility in Peekskill, NY. Please note that our operations are scheduled to relocate to Middletown, NY in early 2026. Candidates must be willing and able to work in Peekskill for approximately 6-8 months following their start date, and transition to the Middletown location once the move is complete.

Company Overview:

DreamFields is one of the top 5 cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. The company is very passionate about producing world-class marketing, high quality, innovative products, delivering unprecedented customer experiences, having cutting-edge operations, and curating an amazing company culture & thriving work environment. With over 1500+ employees we are proud to be one of the most loved employers in the industry. The company continues to experience exponential month-over-month growth as one of the fastest-growing companies in the cannabis industry and we have begun our aggressive national expansion to all the legalized cannabis states in the USA. 

Job Summary:

The Onboarding Specialist is responsible for facilitating the onboarding and orientation processes for new hires. This role provides administrative support to recruitment and human resources by ensuring that all onboarding tasks are completed efficiently, accurately, and in compliance with company standards and regulations.

Duties/Responsibilities:

• Assist the recruitment and HR teams with administrative tasks related to the recruitment, interview, and hiring processes.
• Input new hire data and maintain the accuracy of onboarding records and spreadsheets.
• Manage I-9 documentation using the HRIS ensuring IDs and I-9 backups are accurately uploaded and filed.
• Process compliance checks through the ATS and communicate results to the recruitment team.
• Send attendance reports to the recruitment team following each orientation session.
• Scan and file new hire paperwork from orientation, both in physical and digital formats.
• Update new hire records daily based on production attendance and dispositioning.
• File and process workers' compensation claims, ensuring accurate record-keeping.
• Audit timecards weekly before payroll processing.

Required Skills/Abilities:

• Experience working with payroll, benefits administration, compliance checks, and I-9 completion.
• Experience with HRIS systems required, with iSolved experience preferred.
• Proficiency in Microsoft Excel, including pivot tables, charts, and graphs.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Strong organizational skills with the ability to prioritize and meet deadlines.
• Ability to quickly adapt to changes in business needs.
• Knowledge of HR policies and best practices.

Education and Experience:

• Associate degree in Human Resources or a related field is required; Bachelor's degree preferred.
• A minimum of 2 years of experience in Human Resources or a related field.

EEOC: DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.